BE SUPPORTED. BE DEVELOPED. BE REWARDED.
Main Responsibilities:
- Communicate clearly with all stakeholders regarding company vehicles.
- E-mails to be continuously monitored & dealt with in a timely manner.
- Manage the fuel card account including distribution, reporting and reconciliation of all fuel cards issued.
- Assist the fleet team to ensure vehicles are maintained to a satisfactory level including cleaning, Servicing, MOT records, wear and tear reports.
- Ensure that all service/maintenance requirements are communicated clearly to the driver of the vehicle.
- Support any breakdown/roadside assistance requirements.
- Issuing purchase orders for goods/services fleet related on the ERP system.
- Monitor & maintain data on the external fleet systems, FleetCheck, Allstar, Quartix
- Manage Driving Licence checks of all employees using a company vehicle.
- Manage daily/weekly/monthly invoicing, reconciling with the purchase orders raised.
- Assist with post received i.e.. vehicle fines/toll charges
- Check fleet board for updates on a regular basis & update on the system.
- Ensure full adherence to legal requirements.
- Input data into internal systems & reconcile.
- File and maintain all necessary documents, include owner documentation, spare vehicle keys.
- Liaise with all third-party service providers.
- Ensure effective support of the fleet function
- Responsible for administration support of the current fleet of approximately 200 vehicles.
Additional Responsibilities:
- Any other administrative tasks within capabilities
Work experience requirements:
- Work experience within a similar position is preferable
- Experience working within an office environment preferable
- Excellent organisation skills and attention to detail
- Confident telephone manner
- Be able to work off own initiative.
- Able to complete tasks & meet deadlines.
- Proficient in the use of Microsoft Office packages
Education Requirements:
- Good general level of education including English, Maths and IT
